Backups (course backups and gradebook backups)

Additional resources

General

Don't panic. Please remember that I make regular backups (four times a day, in fact) of the entire Moodle site. So if you want something back, the odds are reasonably good that I can get it for you. It may take a little time and effort, but it's not usually gone forever.

Course backups

As a course professor, you can make backup files of your courses in order to be able to restore them into another LMS. These files do not contain user data. (Peter Brown can make a backup that contains user data, should you need one. This is rare.)

  1. Go to the main course page.
  2. On the gear dropdown in the upper right, one of the choices is Backup. Select that.
  3. You'll be taken to a page where you set the backup options. Do not check the IMS Common Cartridge 1.1 checkbox. Moodle's IMS export is broken.
  4. Uncheck the Include enrolled users checkbox. All the following checkboxes that pertain to user data will be grayed out. Don't worry if they appear to be still checked—once Include enrolled users is unchecked, the backup won't include user data, only course materials.
  5. Go to the bottom of the page, and click Next.
  6. You'll be taken to a page where you can choose which items from your course to back up. Everything is checked (included) by default. Uncheck anything you don't want. (Alternatively, if you only want a couple of things, you can click None at the top to uncheck everything, and then check the things you do want.)
  7. At the bottom of the page, click Next.
  8. You'll be taken to a page where you can review all the settings one more time.
  9. At the bottom of the page, click Perform backup.
  10. Moodle will show you the progress of the backup. When it's done, click Continue.
  11. You'll be taken to the Restore course page, from which you can download your backup file if you wish to. Normally, your new backup file will be at the top of the list of your backup files.

Backing up the gradebook

Sometimes all you want is the gradebook, either because you want to verify the calculations without a lot of typing or because you just want a little extra insurance against the system failing. The procedure for this is as follows:

  1. Go to the main course page.
  2. Expand the navigation drawer on the left (if it isn't already), and click Grades.
  3. You'll be taken to the grader report. On the dropdown menu in the upper right, all the way at the bottom of the menu (you'll need to scroll down), there's a section marked Export. In that section, select Excel spreadsheet.
  4. Your gradebook will be downloaded as an Excel spreadsheet. Note: the spreadsheet contains only the data. Formulas are not represented. (If you're suspicious that the formulas aren't correct, this might actually be a good thing. If you want to do what-ifs with your gradebook, however, omitting the formulas is just annoying.)
Last modified: Wednesday, June 3, 2020, 2:51 PM