Attendance

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Additional resources

Taking (and updating) attendance

Finding the class meeting

When you click on the attendance activity, you'll be taken to a page showing (by default) this week's class meetings. If you don't see the one you want, on the right side of the page you will see a horizontal row of buttons marked “All”, “All past”, “Months” “Weeks”, and “Day”. If you click “All”, you'll get a list of all the class meetings in your course.

Actually taking attendance

Now that you've found your class meeting, click on the icon near the right side of the row for that class meeting. This will take you to a page with all the students in your class listed down the left side, and four radio buttons to the right of each name. Those four radio buttons are “P” (for “Present”), “L” (for “Late”), “E” (for “Excused”), and “A” for “Absent”.

Since most of my students are present on a given day, I normally start taking attendance by clicking on the “P” at the top of the first column of radio buttons. This marks everybody present. Then I go through and mark the ones who were not present as “A” (absent). (If I knew about an absence in advance, I may mark the student “E”—excused—if I consider the absence to be excused.) Then I can go to the bottom of the page and click the “Save attendance” button, which records my results.

Changing statuses later

It's not uncommon to need to change a status later. A student may come late, or you may learn that a student who was absent had a reason that you consider sufficient for missing class. These things are handled by going back into the attendance activity and updating the statuses.

If you go back into the attendance activity and look at the list, you will see that the sessions for which you have taken attendance now have a green loopy arrow in place of the icon. If you click on that, you'll be taken back to the same page where you first took attendance, where you can make the necessary changes. When you're done, click the “Save attendance” button at the bottom, as before.

Viewing reports and summaries

To see total attendance figures for one (or all) of your students, do the following:

  1. Go to your course main page and enter the attendance activity.
  2. Right at the top of the list of sessions is a row of tabs; from the left, the tabs are marked “Sessions”, “Add”, “Report”, “Export”, and “Settings”. Click the “Report” tab.
  3. This will take you to a page where you can see the total times each of your students was marked present (P), late (L), excused (E), or absent (A) for a given set of sessions. Commonly, this will default to showing you only the current week's sessions. There is a row of buttons just above and to the right of your students that lets you pick which sessions to show. Click the “All past” button.
  4. Use your browser's scrollbar to scroll all the way right, so you can see where the total attendance figures are listed.

Adding sessions

Sometimes you will find that the automatic session-creation code hasn't done the right thing for your particular course. The most common case is lab-science courses, where the attendance activity normally doesn't have the sessions added for the labs. However, there are other courses (particularly in the arts) where the meeting times do not fit neatly into the normal schedule of classes—for these courses, too, you will need to adjust the attendance activity's idea of the sessions in order to take attendance.

If you go into the attendance activity, right at the top of the list of sessions is a row of tabs. The leftmost one is marked “Sessions”; this is the tab you go to first by default when you enter the activity. The second tab from the left is marked “Add”; this is the tab that lets you add sessions. Click on it, and you will be taken to a form that you can use to add one or more sessions to your attendance activity.

Adding a single session

If you have a single event to add outside your normal class meeting time—perhaps a visiting speaker at which you want to take attendance—you can add a single session using this form.

  1. Enter the starting date and time of your meeting in the blanks marked “Start Date”.
  2. Enter the length (hours and minutes) of your meeting in the blanks marked “Duration”.
  3. If you want, enter a description.
  4. Click “Add session” at the bottom, and you're done.

Adding multiple sessions

If you have recurring sessions of the same length at a regular time (like a lab meeting or a regular rehearsal time), you will want to add multiple sessions. This is a little more complex, but still far easier than adding them one by one!.

  1. Click the checkbox marked “Create multiple sessions”.
  2. In the blanks marked “Start Date”, enter the starting date and time of the first meeting in your series.
  3. Enter the length (hours and minutes) of your meeting in the blanks marked “Duration”.
  4. In the blanks marked “Session end date”, enter the date of the last meeting in your series.
  5. In the dropdown marked “Session Days”, check the boxes for the days of the week on which your meetings occur.
  6. If your meetings aren't weekly, change the setting in the “Frequency” dropdown.
  7. If you want, enter a description.
  8. Click “Add session” at the bottom, and you're done.
Last modified: Saturday, 18 August 2018, 10:13 PM